hpr-knowledge-base/hpr_transcripts/hpr1313.txt

Episode: 1313
Title: HPR1313: How I Manage Contacts
Source: https://hub.hackerpublicradio.org/ccdn.php?filename=/eps/hpr1313/hpr1313.mp3
Transcribed: 2025-10-17 23:25:08

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Hey everybody, John Culp here in Lafayette, Louisiana, and today's episode is about contact
maintenance.
It was maybe a year ago, possibly longer ago, I don't really remember when, but at some
point, I finally got fed up with the state of my contact list, or lists I should say.
That was part of the problem.
After several years of importing and exporting and then re-importing through different computers
and phones and different email applications and so forth, my contacts were a complete
mess.
This was also across different platforms, either on Windows or Mac or Linux, Android.
My contacts were a complete disaster.
I had duplicates all over the place.
There were hundreds and hundreds of contacts that I didn't even remember putting in there,
and that would be because I didn't put them in there.
This was because, at the time, I was using Gmail as the interface for all of my email.
And I was even pulling my work email through my Gmail account from the pop servers and so
forth.
And by default, Gmail was adding every sender of every email that I got to my contact list.
And I didn't know this until I started looking around.
I would look at my contacts list and realize I had, I think by the time I decided to do something
about it, I had more than 1200 people in my contacts list, an insane number.
And I probably needed only three or four hundred of those.
So anyway, I decided that what I wanted was one set of contacts across all platforms
that arose from a single source file that I could edit in a text editor.
I didn't want to have to use any program to edit the contacts, like even Thunderbird.
I didn't want to have to use the GUI to edit those.
I wanted to be able to do it in a text editor because I felt like I would have a little
bit more control over it that way.
So I wanted one source file for all of my contacts that was in a plain text format that was
easy to use with scripting and a text editor.
Get rid of all duplicates, all of the cruft that it built up, and it needed to be easy
to maintain import and export in the various applications that I use, such as Thunderbird
for email, own cloud for my cloud storage of contacts, and I needed to be able to sync
them with my phone, you know, the usual things.
So I began a process that required several steps.
The first thing I did was to turn off Gmail's default setting that saved every incoming
sender's address to my contacts list.
So that was easy.
Stop the flow.
I then deleted all of the extraneous contacts and went from about 1200 down to about 400.
The reason I had so many was because I teach at a university and I teach large classes
sometimes, and I get emails all the time from my students, and Gmail was just logging
every single one of those as a potential contact.
And so I deleted almost all of those and got down to about 400 contacts, which I think
is probably about right.
Now this is where it got a little bit tedious, where I had to compare all of the duplicates
and consolidate information between the various versions.
For example, for someone like my father, I would have two, three, maybe even four different
entries.
One of them would have his cell phone, another would have his work email address, and another
would have his home email, and then one would have his home phone number.
And so the task was to have a single card from my dad that would have all of that information
in it.
And I had to do that for everyone in my contact list.
So that was a little bit tedious.
I have since discovered a tool that would have helped enormously in that process.
And it's a little add-on for Thunderbird called Duplicate Contact Manager.
And I highly recommend that if you are at this stage right now where you've been putting
off trying to clean up your contacts just because you know it's going to be such a pain,
go ahead and get that duplicate contact manager add-on for Thunderbird.
Well, at least if you already use Thunderbird for email.
And what it does is it goes through and finds everything that looks to it like it's a duplicate
and it will display them side by side and you can easily consolidate information between
the two contacts and then have one discarded and the other saved.
So that took quite a while.
What I did was I would work on that for 15 or 20 minutes every day.
And after about a week I got it down where I felt like I had a good base of contacts.
So the next thing to do was to decide what was going to be the source file format.
And I considered V-card, I considered comma-separated value, I also considered LDIF format.
And I decided ultimately to use LDIF as my source file format because there was a script
that was pretty good at converting LDIF format into V-card.
So you can't import V-cards to Thunderbird but you can import LDIF formats.
On the other hand, you cannot import LDIF to own cloud, you can only import VCF or V-card format.
So I found a Perl script online and I will include a link in the show notes to the Perl script.
And that script was designed to convert LDIF contacts into V-cards.
And it worked pretty well.
It was missing a few fields that Thunderbird had.
And so I edited it some and added some stuff so that it would include all of the stuff I needed
when converting from LDIF over to V-card.
And so my master file was going to be context.ldif.
And then I would use the Perl script to convert all of them to V-card.
And I would use that V-card file to import them into own cloud.
And then from there, I use the card DAV sync application on Android
to sync up the context from own cloud to my phone.
And I choose to do a one-way sync where the server is the authoritative version.
And so if I need to add another contact to my phone, normally I will just do it
in the LDIF file and then export it to V-card, put it on own cloud,
and then sync it up with my phone.
That's basically how I've decided to handle it.
And it's working pretty well.
I've been doing it this way for about a year.
And I don't have to add all that many contacts.
Thunderbird does keep track of incoming email addresses,
but it does not by default add them to your main contacts list.
It puts them in the collected addresses area.
And so when you choose to export your contacts from Thunderbird,
it only exports the ones in the address book that you choose.
It doesn't export everything.
And so I let it do its thing as far as keeping track of the casual email correspondence
and the people that I write to.
So it can auto-complete quite a lot of addresses,
even though they are not in my main context file list.
But if I need to have a certain contact added to all of the various places,
I will go through that process of creating an LDIF card converting to V-card
and then importing to own cloud and then over to my phone.
And I've written a bash script that helps ease the process of creating new LDIF cards
where I run the script with up to four command line arguments.
The first argument is the given name of the person,
John, for example, the second argument would be the last name,
Doe, so it would be script name, John Doe, then email address,
and then finally, I think cell phone number,
maybe up to five command line arguments.
I think I've included cell phone and work phone.
And if I don't have all of those things,
I will just use the word none in place of the argument
so that they end up in the right position.
And then it will populate an LDIF template with the correct information
and then we'll also go ahead and convert to V-card all in one command.
And so that works pretty well.
On my wish list for contact management,
I wish that T-bird or Thunderbird would sync up with own cloud.
And it seems like it used to, but the extension that allowed it to do that
is broken as of last time I checked, which was a couple of days ago.
There was a SOGO extension, SOGO,
and that extension used to allow syncing up with card DAV file formats
or servers, and it doesn't appear to work anymore.
It would also really like for there to be a command line API
to be able to update own cloud contacts,
so I would not have to go to the web interface
to import new contacts to my own cloud instance.
I would much rather be able to do that by way of a script,
but so far there is not a way to do that.
But anyway, if you're in the same situation that I was,
I would encourage you to go ahead and clean everything up.
It takes a while, but it really is worth it.
Because now I know that if my phone's system gets hosed
or if I do something stupid to my computer
and I lose all of my contacts, I have backups here and there,
and I can within a minute or two have everything restored
exactly the way it was with no duplicates
and anything annoying like that.
So that's it.
That's how I manage contacts.
I will talk to you guys later.
Bye.
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